Fee Reminder Messages for Parents: 8 Templates for Academies
By the Athlyne team · · 3 min read
The right fee reminder is short, friendly and has everything the parent needs to pay at once. Here are eight messages you can copy into WhatsApp or email. Change the words in square brackets, and adjust the tone to match how you speak to your families.
What every reminder needs
Whatever the wording, a good reminder answers four questions without the parent having to ask: whose fee, for which month, how much, and how to pay. Leave out any one of them and you get a reply asking for it, which is one more message to deal with.
- The child's name, since many parents have more than one child in classes
- The month or period the fee covers
- The exact amount
- How to pay: a UPI ID, QR or payment link
- Your academy's name, so it doesn't look like spam
The templates
Use the first two every month. Keep the rest for the moments they are written for.
Hello! A quick note from [Academy name]: [Child's name]'s fee of ₹[amount] for [month] is due on [date]. You can pay by UPI here: [UPI ID or link]. Thank you!
Good morning! [Child's name]'s [month] fee of ₹[amount] at [Academy name] is due today. Pay by UPI: [UPI ID or link]. Please ignore this if you have already paid.
Hello, just checking in. We haven't received [Child's name]'s fee of ₹[amount] for [month] yet. It may have slipped through, it happens to all of us! You can pay here: [UPI ID or link]. Do let me know if anything is unclear.
Hello, [Child's name]'s fee for [month] (₹[amount]) is still pending. Could you please clear it this week? If there is a problem, just reply here and we'll work something out. Thank you.
Welcome to [Academy name]! [Child's name]'s first fee is ₹[amount], covering [period]. After this, the fee is due on [fee date] every month. Pay by UPI: [UPI ID or link]. We're glad to have you with us.
Hello! The [month] fees at [Academy name] are due on [date]: ₹[amount] for [first child] and ₹[amount] for [second child], ₹[total] in all. Pay by UPI: [UPI ID or link]. Thank you!
Welcome back! Classes at [Academy name] start again on [date]. [Child's name]'s fee of ₹[amount] for [month] is due on [date]. Pay by UPI: [UPI ID or link]. See you on the ground!
Hello, a note from [Academy name]: from [month], the monthly fee for [batch] will be ₹[new amount]. [One line on why, such as a new venue or extra sessions.] Thank you for being with us, and do reply if you have any questions.
Tips that get fees paid faster
Send reminders in the morning, when parents are planning their day, rather than late at night. Send each family their own message instead of posting in the group: nobody likes being reminded about money in front of other parents. And when someone pays, say thank you. It takes a second, and families remember it.
Sending them without typing each one
Copying a template forty times a month gets old quickly. Athlyne sends each family who still owes their own reminder in one tap, on WhatsApp on paid plans or by email on every plan. Each one links to a page with your logo, the amount and your UPI QR.
